Ultimate Self Storage Guide for Business

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With office and business space at a premium in Brisbane Central, businesses and factories are looking to Self Storage as a solution to their space limitations.

If you’re considering renting additional commercial, office or industrial space for your business? You really should consider renting a Self Storage unit instead.

Renting additional commercial industrial space is a major commitment to anyone in business, and often a new fixed period lease would need to be signed. Self Storage offers more flexibility, and you can get as much or as little extra space as you might need for that special project or expansion. Self Storage offers businesses short or long-term flexible storage and this is the most cost-effective way to your business to expand.

If your business is remodelling the office, or you’re redecorating, you might even be downsizing or you could even be relocating, Self Storage is the ideal choice to help you store your business stock and office equipment.

Peak sales times can be accommodated by Self Storage spaces as well. There is no reason why you cannot beat that big project knowing that you can store the materials needed for the project either short or long-term. This is a great option for storage of additional Christmas, sale or expo stock.

Office space is rented at premium charges. Business records rarely accessed are best stored in Self Storage spaces, clearly marked for easy access, if need be. Your office space is best utilised for the accommodation of staff; they are your most important element in need space to do their work, free up the clutter, and improve your work space.

StoreLocal Newmarket offers a full range of boxes and packing materials to assist in the packing of your office records and stock.

UseStoreLocal Newmarket as your extra office or even another branch, your company’s representatives can access spaces seven days a week providing them with additional flexibility.

We can even accept deliveries on your behalf.

Many small, and even some large businesses are not aware of the benefits of Self Storage, and how business storage can work for them.

Some small businesses don’t want to grow beyond their means, and larger businesses simply see growth as an expense that must be balanced with a return on investment. And it is in this middle ground where Self Storage can be the solution to your growth problem.

Let’s say you have a small business selling shampoo, and you’re working from an industrial park outside a big city. Now you want to grow your business by appointing regional representatives, feature at all the Hair & Beauty shows, and really target your marketing to increase sales nationally.

Your problem is shipping costs are killing you, and growing in this way, is simply not going to pay off.

So, here is the solution… You rent a storage unit in each major centre, ship your goods direct to your storage unit, and get the representatives to collect and ship locally.

You can keep stock on site for trade shows and expos, and if the representative should resign, you can even keep their company vehicle in storage until a replacement is found.

For smaller businesses, especially those working from home, or from a small office space, it is always an issue to hire new staff or buy bulk stock. If there is no place to put them, then there is no option but not to grow…

Now you can store all your excess products, cars, documents or furniture in a Self Storage unit, and you can always get more, or bigger ones, should the need arise.

Self Storage facilities regularly offers advice to businesses, assisting with their storage needs, and finding business and operating solutions. The days of Self Storage facilities being just lock up garages or old containers are long gone, modern facilities offer anything from air conditioned spaces, wine storage and climate control. You can store anything from cars to paper, and most facilities offer trailers, trollies and even fork lifts to facilitate your move-ins and move-outs.

At StoreLocal Newmarket we can certainly help you with all your business storage needs, and we have a convenient facility in Newmarket, on the northern end of Brisbane City. So we are conveniently located, our units are clean, the property is secure and we will look after your personal and business property.

Feel free to call us with any questions or requests, and we will find a solution to your business storage needs.

 

Tips For Your Office Move

If moving house is considered one of the major stressors in life, then an office move must be off the scale – but it doesn’t have to be.

It doesn’t matter why you’re moving; whether your building has been sold, or the lease has expired or that you’ve outgrown the current premises. The main thing is, that when it’s time to go, you minimise the disruption by being as organised as you can be.

With that in mind, at StoreLocal Newmarket, we’ve put together a handy 12-tip guide to help minimise the downtime.

  1. Create a plan: not just for moving day itself, but for the period before and after, what you need to do in the lead-up, on the day, and in the immediate aftermath, so you can tick all the boxes.
  2. Plan your move for a Friday, because it gives you the weekend to lock everything into place for a smooth start on the Monday, without the pressure of dealing with customers and suppliers at the same time.
  3. Make sure everyone in the office has the moving day date in their diary so no-one plans any other activities or meetings on the day.
  4. Book your removalist and cleaners at least two months before you move (if possible) so you are not left stranded.
  5. Consider using a professional office removal specialist (not the same as a furniture removalist) to transfer any large furniture items from the old premises to the new. Staff are not trained to do it, so you are risking issues with OHS, and it is not efficient or productive to have them doing it. Make sure you check their references before making the booking.
  6. At the same time as you book your removalist, talk to your IT specialist, especially if you have a large IT infrastructure to move. Check if they can do the job over the weekend after your move. Again, this will minimise downtime.
  7. Get the message out – A: how will your clients, contacts and suppliers know you have moved? Send an individual letter/card to each one, and put the updated details on your website. Update Google maps with your new details, and contact the post office to redirect your mail for six to nine months. It might sound expensive – but can you afford for them NOT to know where you are?
  8. Get the message out – B: Don’t forget to update all your stationery at least a month before the move, especially everyone’s business cards. That way, you can be handing them out to your important contacts before you move.
  9. Around two weeks before the move, start cleaning up the office to get rid of things you don’t need. Archive documents that are sitting around. Start packing things ready for the move, making sure everything is labelled clearly.
  10. Consider whether it makes sense to use a unit while you move, either as a temporary measure or a more permanent solution. As you’re packing up, it may be easier to store archive boxes, office petitions and other business material in a self storage space – and longer term, if these are items you don’t need on a daily basis, it may reduce your need for expensive space at the new building.
  11. As you look at what needs to be done for moving day, remember we have a full range of business merchandise supplies including archive boxes as well as large and small cartons, plastic, bubble wrap and tape, to make the move simpler and easier.

When the big day arrives: make sure you are ready to go, with everything packed and labelled according to where they will be in the new offices. Each staff member should pack their own desks and computer equipment so they know how to reassemble everything at the other end.

At StoreLocal Newmarket, we can help you with all your storage space needs,  large or small, especially if you have decided to move to a smaller office space.

 

How to Store Files

Paper has a way of accumulating, using much needed space and ultimately needs to be stored whether short-termed or for an undetermined period of time; even ‘forever’. Clients’ files, not current, or researched data and similar bulk material can be stored economical and safely in self-storage units where temperatures and humidity are regulated. Certain documents need to be kept by law for a specified time that may differ from country to country.

Storing files and personal documents like share certificates, birth certificates, marriage and divorce papers, wills, etcetera, need special care before being stored, whether at home in a fire-proof container or at your bank. Apart from the safety aspect there is the chemical reactions that paper can undergo whilst stored for decades.

Paper is manufactured from wood pulp or other vegetable sources. The process consists of a watery pulp mixture, called slurry, that gets drained, dried and pressed flat to a certain weight and strength. Fillers are added for opacity and whiteness. These starches and chemicals can be acidic or alkaline. The paper is then calendared, meaning to polish the surface. Paper will therefore react to the weather and any other chemicals that it is exposed to.

  • Sunlight and heat will make paper brittle and colour will fade. The appearance of most papers may deepen in colour as is often visible in framed certificates, hanging in well lit interiors.
  • Damp is paper’s number one enemy. It will weaken the surface and papers will stick together, creating an ideal environment for mould to grow.
  • Insects like fish moths can ruin documents. Eggs are laid between pages and when hatched, the young feed on the starch in the paper. Self storage units are vermin free, but it is advisable to pop a few moth balls into a box before storing.
  • Dust and fumes may pose minimal dangers to paper, but keep photographs clear from it.

     More don’ts:

  • Do not laminate or store valuable documents in PVC folders. The chemicals react with those in the paper. (Polypropylene is safe though)
  • Do not use rubber bands to secure papers. Use cotton ribbon or string instead. Avoid glues or sticky tapes as well.
  • Do not store newspaper clippings with other paper. The cheaper newspaper’s acidity will affect the better paper. Rather replace the clippings with copies.

In a controlled environment you can successfully store paper for thirty years or more. Backup copies on CDs do not take up much space – a clever safety measure. Valuable documents that must be conserved forever, should be prepared for storage. The safest method would be the safe deposit box of a bank. Sound advice: Scan every item and save on some electronic system. Note: It is essential, before packing away precious items, to interleave them with acid-free paper.

Contact StoreLocal Newmarket for a quote today.